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Passports & Other Travel Documents

PUBLIC GUIDE TO UGANDA PASSPORT SERVICES
Uganda travel documents may only be held by citizens of Uganda. They are processed and issued only by Government of Uganda through the Directorate of Immigration Control (DCIC) and at three Ugandan Missions abroad: Washington DC (United States of America), London (United Kingdom) and Pretoria (Republic of South Africa).

We have three Passport Control Offices in Kampala, Mbale and Mbarara, The fourth Office, Gulu, will be operational at the beginning of FY 2016/16.
The main Passport Office is situated at the Ministry of Internal Affairs Plot 75 Jinja Road (entrance is on Old Portbell Rd. The other Passport Offices are located at the RDC Building Mbarara, The Regional Administration Block, Republic Street, Mbale and in Gulu (soon opening).

We also have Regional Immigration Offices which act as passport Application Collection Centers, where you can take your passport application for processing and then you collect a ready Passport. These include: Jinja, Masaka, Fort Portal, Arua, Hoima, Masindi, Gulu (soon to become a full Passport Control Office) and Lira.

REQUIREMENTS AND PROCEDURE FOR NEW PASSPORT
General Requirements
1. Dully filled Passport application form G
2. 3 Colored Passport size photographs with a white back ground.
3. Recommender must have a copy of the National ID of the Recommender
4. Applicant must attach a copy of National ID or National Identification Number
5. Attach copies of academic documents for proof of profession(where applicable)
6. Attach proof of payment of prescribed fees
7. Attach a copy of birth certificate, adoption order consent letter from parents/guardians in case of minors
8. Attach any other information that may be relevant to the application
9. When the passport is ready, the applicant will be alerted to proceed and pick up their passport.
10. Attach bank payment receipt.

PASSPORT APPLICATION PROCEDURE
Step 1
Applicant should obtain Passport application Form G and any other information from the nearest Immigration Office or download on the Immigration website: www.immigration.go.ug
Step 2.
Fill in the form in clear handwriting
Step 3
The applicant should then visit any URA revenue collection bank such as Bank of Africa, Diamond Trust Bank, Stanbic, Crane, Barclays, Orient etc and pay passport fees. The Passport costs Uganda Shillings UGX 250,000 for normal applications or UGX 400,000 for Express applications (UGX 250,000 for Ordinary Passports and UGX 150,000 for Express Processing making the total of UGX 400,000), UGX 400,000 for Official Passports and UGX 500,000 for Diplomatic Passports. All fees are exclusive of bank charges which vary from bank to bank i.e. UGX 2200 to UGX 3000.
Step 4
You will be issued with a bank receipt which you will attach on your application.
Step 5
File your documents in a manila file folder and present them IN PERSON to the receiving officers at the Passport Receiving Section at the Ministry of Internal Affairs or your nearest Passport Control Office or the Regional Immigration Office. A receiving Slip will be issued to you indicating your receiving code and file number.
Warning: Avoid Middlemen or Kayungirizi. Applications submitted by Middlemen will not be accepted/received.
Step 6
Collect your passport in Person after ten working days (normal passport applications) or two (2) working days (for Express Passport Applications) from the point where you submitted the application, unless advised otherwise by an Immigration Officer. You will be required to present your Receiving Slip and identifications at the time of collecting your passport at the Passport Delivery Office.

REQUIREMENTS FOR RENEWAL OF UGANDA PASSPORT
1. Fill in Passport Form G.
2. Recommendation letter from a Professional known to the applicant, e.g, a teacher, Doctor Lawyer, Civil Servant. The covering letter should be addressed to the Passport Control Officer; Ministry of Internal Affairs; Kampala
3. Recommender must attach a photocopy of his/her National ID and sign on it
4. Attach photocopies of the old passport, Pages 45 and 47.
5. In the event you are making any changes, change of profession, names due to marital status, you will be required to attach the relevant legal proof of changes.
6. Visit any URA revenue collection bank such as Bank of Africa, Diamond Trust Bank, Stanbic, Crane, Barclays, Orient etc and pay passport fees. The Passport costs Uganda Shillings UGX 250,000 for normal applications or UGX 400,000 for Express applications, UGX 400,000 for Official Passports and UGX 500,000 for Diplomatic Passports. All fees are exclusive of bank charges which vary from bank to bank i.e. UGX 2200 to UGX 3000.
7. If you have a profession or making changes in your profession, ensure to attach a photocopy of your academic transcript or certificate

REQUIREMENTS FOR LOST PASSPORT
• Present dully the completed form G.
• Applicant should attach own and detailed written explanation addressed to the Passport Control Officer explaining circumstances under which loss of passport occurred.
• Complete Questionnaire form.
• Complete Affidavit in lieu of lost passport.
• Attach Police report confirming loss of passport.
• Attach 3 coloured passport size photos taken against a white background.
• Attach Copy of Identification documents.
• Where copy of lost passport is available please attach the same
• Attach payment receipt issued after payment from the bank.
• Obtain your new passport after ten working days.

REQUIREMENTS FOR REPLACEMENT OF DAMAGED OR MUTILATED PASSPORT
• Applicant should present to Passport Control Officer, written explanation for circumstances under which passport was damaged / mutilated.
• Obtain and fill Form G.
• Attach 3 colored passport size photos taken against a white background.
• Attach Copy of Identification documents.
• Present damaged passport.
Attach payment receipt issued after payment from the bank.
• Obtain your passport after ten working days.

REQUIREMENTS FOR CERTIFICATION OF UGANDA PASSPORT
• Present 4 scanned copies of bio-data of passport to be certified.
• Attach Original passport for which certification is sought.
• Attach written request for certification addressed to the Passport Control Officer.
• Attach 2 passport size photos.
• Obtain bank payments forms for certification fees.
• Pay fees to the prescribed bank. The certification fee is UGX 30,000 (Uganda Shillings) per copy, Bank Charges exclusive.
• Attach bank return to application for certification.
• Present application for certification to Passport Supervisor in Room 9.
• Pick certified copies within two working days.

REQUIREMENTS FOR CHANGE OF NAMES OR OTHER PARTICULARS
• Present written explanation for change of names addressed to the Passport Control Officer.
• Attach Supportive documents i.e deed poll, marriage, certificate etc
• Attach a copy of the National ID with the name clearly appearing
• Complete and attach Passport Form G.
• Attach payment receipt issued after payment from the bank.
• The fee is UGX 250,000 (Uganda Shillings), Bank Charges exclusive for replacement of your passport.

PASSPORT APPLICATION FOR MINORS
• Obtain and fill Form G.
• Attach written consent letter from parents addressed to the Passport Control Officer.
• If child is adopted, attach adoption order from High Court of Uganda.
• Attach copy of child's birth certificate.
• Attach copy of parent's passport and National ID.
• Attach 4 colored passport size photos taken against a white background.
• Attach payment receipt issued after payment from the bank.
• Pick minor's passport after ten working days.

PASSPORT APPLICATION REQUIREMENTS FOR STUDENTS
• Obtain and fill Form A and B including LC endorsement from area of residence or locality of study.
• Attach Covering letter addressed to the Passport Control Officer from institution of learning.
• Attach copy of school Identification.
• Attach 4 colored passport size photos taken against a white background.
• Recommender on form A should be either head, or lecturer or administrator in institution of learning.

TEMPORARY MOVEMENT PERMITS (TMP)
Temporary Movement Permits are recognized travel documents intended to ease the cross border movement of border communities. TMPs may be obtained at all ports of Entry and Exit in Uganda.
Requirements for TMPS
• Letter from Local Council 1
• Two passport size photographs taken against white back ground
• Copy of valid Identification documents
• Pay a fee of UGX 10,000/=Uganda Shillings

CERTIFICATES OF IDENTITY
Certificates of identity are issued to Ugandans and non Ugandans who cannot readily access Travel documents in emergency situations. Requirements for emergency travel documents
• Fill forms A and B
• Attach 2 passport size photos
• Attach covering letter from Area Lc 1
• In the case of applications by non nationals, applicant should justify why he/she doesn't have or can't obtain your national travel document
• Pay UGX 40,000 Uganda Shillings

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Passports & Other Travel Documents